Administrative Assistant II-Health Services (Departmental Promotional Only)
San Mateo, CA San Mateo, CA Full-time Full-time $6,956 - $8,698 a month $6,956 - $8,698 a month 3 days ago 3 days ago 3 days ago The Public Health, Policy and Planning Division of the San Mateo County Health is seeking an experienced individual for the position of Administrative Assistant II-Health Services.
There is currently one regular vacancy in the Public Health, Policy and Planning Division located in San Mateo, CA.
Currently a hybrid of on-site and remote work.
Primary responsibilities will include, but are not limited to the following:
Plan, assign, supervise and direct support staff and activities with regular feedback meetings; organize and assign work, set priorities and follow up to ensure coordination and completion of assigned work.
Perform supervision, provide program support, and act as lead for payroll/personnel/human resources/employee relations matters for (HA, EMS, LEAP, HIT, PHPP, FH, HCU).
Review, analyze, recommend, and oversee development and implementation of Policy and Procedures impacting Payroll/Personnel.
Assist higher-level administrative staff in analyzing budget needs and assisting in the preparation of budget requests and preparation/tracking of timely position control reports by division.
Plan, schedule and assign a variety of tasks related to monitoring the accuracy of the personnel and payroll systems.
Perform difficult, technical and specialized office support work, relating specifically to payroll, human resources and employee relations activities, which require the use of independent judgment and the application of technical skills.
Confer and coordinate with other administrative staff within the department of assignment and with staff in County administrative agencies on a variety of administrative matters.
Assume responsibility for the proper and efficient function of the office of assignment and the enforcement of office and agency rules and regulations.
Study departmental management procedures and prepare reports with recommendations for improvement.
Develop and prepare a variety of reports and information related to use of staff, payroll costs, employment practices and related personnel and payroll functions; research and assemble information from a variety of sources for the completion of forms and preparation of reports; make arithmetic and/or statistical calculations.
Participate in the hiring of assigned staff, recommending selection for management approval.
Train assigned staff in payroll and personnel practices and procedures.
Organize and maintain various files, including those related to personnel matters.
Perform related duties as assigned.
The ideal candidate will possess:
Experience supervising staff.
Experience working with payroll, personnel, human resources functions and activities.
Preparing complex reports containing large data sets.
Demonstrated best practices of maintaining confidentiality of information and documentation.
Ability to review policies and procedures and making recommendations to upper management.
Ability to establish and maintain effective working relationships with those encountered on the job.
Experienced with Workday, ATKS, TSB, and Microsoft Suite applications.
Excellent written and verbal communication skills.
NOTE:
The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
Qualifications County Status:
An applicant must have been a County of San Mateo employee in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra-help/term position prior to the final filing date.
Knowledge of:
Principles of organization, administration and supervision.
Budgeting principles and practices.
Modern office methods and procedures associated with information technology.
Principles and practices of sub-professional accounting, bookkeeping and fiscal procedures.
Skill/Ability to:
Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form.
Establish and maintain accounts and budgetary controls.
Learn quickly the laws and rules governing the operations of the department to which assigned.
Interpret and explain laws and rules to subordinates, other County departmental staff and to the general public.
Plan, organize and supervise the work of clerical personnel effectively.
Education and
Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.
A typical way to qualify is:
Graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis.
Application/Examination Departmental Promotional Only.
Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply.
Responses to the supplemental questions must be submitted in addition to our regular employment application form.
A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (weight:
pass/fail) based on the candidates' application and responses to the supplemental questions.
Candidates who pass the application screening will be invited to a panel interview (weight:
100%).
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification.
All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.
All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT:
Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the Apply button above.
If you are not on the County's website, please go to https:
//jobs.
smcgov.
org/ to apply.
Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE Final Filing Date:
August 24, 2023 Application Screening:
August 29, 2023 Combined Civil Service Panel and Department Interviews:
September 21, 2023 San Mateo County is centrally located between San Francisco, San Jose, and the East Bay.
With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities.
The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment.
The County seeks to hire, support, and retain employees who reflect our diverse community.
We encourage applicants with diverse backgrounds and lived experiences to apply.
Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Talent Acquisition Analyst:
Yvonne Alvidrez (081123) (Administrative Assistant II - Exempt - E089).
Estimated Salary: $20 to $28 per hour based on qualifications.
There is currently one regular vacancy in the Public Health, Policy and Planning Division located in San Mateo, CA.
Currently a hybrid of on-site and remote work.
Primary responsibilities will include, but are not limited to the following:
Plan, assign, supervise and direct support staff and activities with regular feedback meetings; organize and assign work, set priorities and follow up to ensure coordination and completion of assigned work.
Perform supervision, provide program support, and act as lead for payroll/personnel/human resources/employee relations matters for (HA, EMS, LEAP, HIT, PHPP, FH, HCU).
Review, analyze, recommend, and oversee development and implementation of Policy and Procedures impacting Payroll/Personnel.
Assist higher-level administrative staff in analyzing budget needs and assisting in the preparation of budget requests and preparation/tracking of timely position control reports by division.
Plan, schedule and assign a variety of tasks related to monitoring the accuracy of the personnel and payroll systems.
Perform difficult, technical and specialized office support work, relating specifically to payroll, human resources and employee relations activities, which require the use of independent judgment and the application of technical skills.
Confer and coordinate with other administrative staff within the department of assignment and with staff in County administrative agencies on a variety of administrative matters.
Assume responsibility for the proper and efficient function of the office of assignment and the enforcement of office and agency rules and regulations.
Study departmental management procedures and prepare reports with recommendations for improvement.
Develop and prepare a variety of reports and information related to use of staff, payroll costs, employment practices and related personnel and payroll functions; research and assemble information from a variety of sources for the completion of forms and preparation of reports; make arithmetic and/or statistical calculations.
Participate in the hiring of assigned staff, recommending selection for management approval.
Train assigned staff in payroll and personnel practices and procedures.
Organize and maintain various files, including those related to personnel matters.
Perform related duties as assigned.
The ideal candidate will possess:
Experience supervising staff.
Experience working with payroll, personnel, human resources functions and activities.
Preparing complex reports containing large data sets.
Demonstrated best practices of maintaining confidentiality of information and documentation.
Ability to review policies and procedures and making recommendations to upper management.
Ability to establish and maintain effective working relationships with those encountered on the job.
Experienced with Workday, ATKS, TSB, and Microsoft Suite applications.
Excellent written and verbal communication skills.
NOTE:
The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
Qualifications County Status:
An applicant must have been a County of San Mateo employee in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra-help/term position prior to the final filing date.
Knowledge of:
Principles of organization, administration and supervision.
Budgeting principles and practices.
Modern office methods and procedures associated with information technology.
Principles and practices of sub-professional accounting, bookkeeping and fiscal procedures.
Skill/Ability to:
Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form.
Establish and maintain accounts and budgetary controls.
Learn quickly the laws and rules governing the operations of the department to which assigned.
Interpret and explain laws and rules to subordinates, other County departmental staff and to the general public.
Plan, organize and supervise the work of clerical personnel effectively.
Education and
Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.
A typical way to qualify is:
Graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis.
Application/Examination Departmental Promotional Only.
Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply.
Responses to the supplemental questions must be submitted in addition to our regular employment application form.
A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (weight:
pass/fail) based on the candidates' application and responses to the supplemental questions.
Candidates who pass the application screening will be invited to a panel interview (weight:
100%).
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification.
All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.
All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT:
Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the Apply button above.
If you are not on the County's website, please go to https:
//jobs.
smcgov.
org/ to apply.
Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE Final Filing Date:
August 24, 2023 Application Screening:
August 29, 2023 Combined Civil Service Panel and Department Interviews:
September 21, 2023 San Mateo County is centrally located between San Francisco, San Jose, and the East Bay.
With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities.
The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment.
The County seeks to hire, support, and retain employees who reflect our diverse community.
We encourage applicants with diverse backgrounds and lived experiences to apply.
Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Talent Acquisition Analyst:
Yvonne Alvidrez (081123) (Administrative Assistant II - Exempt - E089).
Estimated Salary: $20 to $28 per hour based on qualifications.
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