Administrative Assistant
San Mateo, CA San Mateo, CA $60,000 - $80,000 a year $60,000 - $80,000 a year 4 hours ago 4 hours ago 4 hours ago Overview:
Kimley-Horn is looking for an Administrative Assistant to join our San Mateo, CA office!
Responsibilities:
General front desk reception duties:
answering phones, greeting clients and guests, maintaining conference room calendars, ordering supplies Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents Mail distribution; FedEx distribution (outgoing and incoming) Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents) Compile meeting agendas, minutes and miscellaneous other documents Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports Effectively partnering with other staff and senior leaders Ordering supplies; Maintenance/upkeep of production and supply rooms; occasional heavy lifting required Scheduling meetings/setting up AV presentation equipment Assisting with event planning and coordination Filing and archiving Running occasional errands
Qualifications:
3-5 years in a corporate/professional environment in an Administrative role Strong verbal and written communication skills (grammar/proofreading) Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook Professional, organized, client-oriented, and deadline driven Able to anticipate needs and manage multiple competing priorities Positive team player with commitment to quality Self-starter who can thrive in an environment where leaders often travel off site serving clients Contract management and billing experience preferred Proven ability to maintain confidentiality Salary Range:
$60,000 - $80,000 At Kimley-Horn, we do things differently.
People, clients, and employees are at the forefront of who we are.
Clients know we prioritize achieving their goals and growing their success.
Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish.
Our commitment to quality is only as good as the people behind it-- that's why we welcome and develop passionate, hardworking, and proactive employees.
We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune 100 Best Companies to Work list for 16 years!.
Estimated Salary: $20 to $28 per hour based on qualifications.
Kimley-Horn is looking for an Administrative Assistant to join our San Mateo, CA office!
Responsibilities:
General front desk reception duties:
answering phones, greeting clients and guests, maintaining conference room calendars, ordering supplies Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents Mail distribution; FedEx distribution (outgoing and incoming) Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents) Compile meeting agendas, minutes and miscellaneous other documents Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports Effectively partnering with other staff and senior leaders Ordering supplies; Maintenance/upkeep of production and supply rooms; occasional heavy lifting required Scheduling meetings/setting up AV presentation equipment Assisting with event planning and coordination Filing and archiving Running occasional errands
Qualifications:
3-5 years in a corporate/professional environment in an Administrative role Strong verbal and written communication skills (grammar/proofreading) Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook Professional, organized, client-oriented, and deadline driven Able to anticipate needs and manage multiple competing priorities Positive team player with commitment to quality Self-starter who can thrive in an environment where leaders often travel off site serving clients Contract management and billing experience preferred Proven ability to maintain confidentiality Salary Range:
$60,000 - $80,000 At Kimley-Horn, we do things differently.
People, clients, and employees are at the forefront of who we are.
Clients know we prioritize achieving their goals and growing their success.
Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish.
Our commitment to quality is only as good as the people behind it-- that's why we welcome and develop passionate, hardworking, and proactive employees.
We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune 100 Best Companies to Work list for 16 years!.
Estimated Salary: $20 to $28 per hour based on qualifications.
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